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This privacy statement applies to The Ultimate Game Ltd registered office address at 19 Norfolk Street, Sunderland, United Kingdom.
Ultimate Game is committed to protecting your information by handling it responsibly and safeguarding it using appropriate technical, administrative and physical security measures.
The privacy notice below explains what information we gather about you, what we use it for and who we share it with. It also sets out your rights and who you can contact for more information or queries.
If you or an entity relevant to you uses Ultimate Game specific products and services, please refer to our privacy statement relevant to that specific product or service.
If these do not apply to you, then please consult the information in the statement below.
We may process information about you that: (i) you provide to us, (ii) that we obtain from third parties or (iii) that is publicly available. This information may include your name and contact details. It may also include other data which may help improve the value of our engagement with you.
We collect and process information about you and/or your business to enable us, The Ultimate Game Ltd, and other parts of the Ultimate Game partners network:
For a more detailed description of how we use information about you see section 5 below.
When we send you information we think you might be interested in, you have the right to unsubscribe at any time by contacting us at 83, Malcolm Street, Newcastle upon Tyne, United Kingdom, or by following the unsubscribe instructions in our communications.
We may share information about you across the Ultimate Game partner network.
Your rights under data protection laws include the right to:
For more information about your privacy rights see section 13.
If you have any questions or comments about privacy issues, or wish to exercise any of the rights set out above, please write to Data Protection Officer, The Ultimate Game Ltd, 83, Malcolm Street, Newcastle upon Tyne, NE6 5PL , United Kingdom or email: DPO@ultimategame.co.uk
In this statement:
“Data Protection Legislation” means (i) before 25 May 2018, the EU Data Protection Directive 95/46 and all national implementing laws (including the UK Data Protection Act 1998); and (ii) on or after 25 May 2018, the EU General Data Protection Regulation 2016/679; together with all other applicable legislation relating to privacy or data protection.
“Ultimate Game” means The Ultimate Game Limited, a UK private limited company, and its network of partner entities , each of which is a legally separate and independent entities.
“Process” means any operation performed on information about you, including to collect, record, organise, structure, store, alter, use, transfer, destroy or otherwise make available.
This privacy statement applies to The Ultimate Game Ltd registered office address at 19 Norfolk Street, Sunderland, United Kingdom.
We are committed to protecting your privacy and handling your information openly and transparently.
This privacy statement explains how we will collect, handle, store and protect information about you when:
When we refer to “our Website” or “this Website”, we mean the specific webpages of ultimategamepractice.com.
This privacy statement also contains information about when we share your personal data with other members of the Ultimate Game partner network and other third parties (for example, our service providers).
In this privacy statement, your information is sometimes called “personal data”. We may also refer to “processing” your data, which includes handling, collecting, protecting and storing it.
Other Ultimate Game or third-party websites contained within the Ultimate Game partner network may be linked to this Website and are not governed by this privacy statement. We encourage visitors to review the privacy statements on each of those other websites before disclosing any personal data within them.
We may collect, record and use your personal data in physical and electronic form, and will hold, use and otherwise process that data in line with the Data Protection Legislation and as set out in this statement.
When we provide services to you or our clients and perform due diligence checks in connection with our services (or discuss possible services we might provide), we will process personal data about you. We may also collect personal data from you when you use this website.
We may process your data because:
The personal data we process may include your:
We will typically seek separate permission from you in writing to process these special categories of personal data.
If you choose not to provide, or object to us processing, the information we collect (see section 11 below), we may not be able to process your instructions or continue to provide some or all of our services to you or our client.
When our client or another third party gives us personal data about you, we make sure they have complied with the relevant privacy laws and regulations. This may include, for example, that the client or other third party has informed you of the processing and has obtained any necessary permission for us to process that information as described in this privacy statement.
If any information you give us relates to a third party, by providing us with such personal data you confirm that, in line with the above provisions, you have obtained any necessary permission to use it or are otherwise permitted to give it to us.
We process information about you and/or your business to enable us and other members of the Ultimate Game partner network to provide our services to you or our clients, and to meet our legal or regulatory obligations.
Some of your personal data may be used for other business purposes. Below are some examples.
Use of personal data to provide services to our clients
We will use your personal data to provide you or our clients or other third parties with services, and this includes using your personal data in correspondence relating to those services. That correspondence may be with:
We may also use your personal data to conduct due diligence checks relating to the services.
Because we provide a wide range of services to our clients or other third parties, the way we use personal data in relation to our services also varies. For example, we might use personal data about:
Use of personal data for other activities that form part of the operation of our business
We may also use your personal data in connection with:
(a) sending you thought leadership or details of our products and services;
(b) contacting you for feedback on services;
(c) sending you event invitations; and
(d) other marketing or research purposes;
Use of personal data collected via our Website
In addition to the above, we may also use your personal data collected via our website:
We are required by law to set out in this privacy statement the legal grounds on which we rely in order to process your personal data. We rely on one or more of the following lawful grounds:
(a) to provide our services to you or our clients and other third parties and ensure that our client engagements are well-managed;
(b) to prevent fraud;
(c) to protect our business interests;
(d) to ensure that complaints are investigated;
(e) to evaluate, develop or improve our services or products; or
(f) to keep you or our clients informed about relevant products and services and provide you with information, unless you have indicated at any time that you do not wish us to do so.
To the extent that we process any special categories of data relating to you for any of the purposes outlined above, we will do so because:
Please note that in certain circumstances it may be still lawful for us to continue processing your information even where you have withdrawn your consent, if one of the other legal bases described above is applicable.
In connection with any of the purposes outlined in the “How we use your personal data?” section above, we may disclose details about you to:
Our Website hosts various blogs, forums, wikis and other social media applications or services that allow you to share content with other users (collectively “Social Media Applications”). Any personal data that you contribute to these Social Media Applications can be read, collected and used by other users of the application. We have little or no control over these other users, so any information you contribute to these Social Media Applications might not be handled in line with this privacy statement.
Information we hold about you may be transferred to other countries (which may include countries outside the European Economic Area (“EEA”)) :
These countries may have less stringent privacy laws than we do, so any information they hold can become subject to their laws and disclosure requirements, including disclosure to governmental bodies, regulatory agencies and private persons. In addition, a number of countries have agreements under which information is exchanged with other countries for law enforcement, tax and other purposes.
When we, or our permitted third parties, transfer your personal data outside the EEA, we will impose contractual obligations on the recipients of that data to protect your personal data to the standard required in the EEA. We or they may also require the recipient to subscribe to international frameworks intended to enable secure data sharing.
We may also transfer your personal data when:
If we transfer your personal data outside the EEA in other circumstances (for example, because we have to by law), we will make sure it remains adequately protected.
We may share non-personal, anonymised and aggregated information with third parties for several purposes, including data analytics, research, submissions, thought leadership and promotional activity.
We use a range of measures to ensure we keep your personal data secure, accurate and up to date. These include:
The transmission of data over the internet (including by e-mail) is never completely secure. So, although we use appropriate measures to try to protect personal data, we cannot guarantee the security of data transmitted to us or by us.
We seek to ensure that we only keep your personal data for the longest of:
You have various rights in relation to your personal data. In particular, you have a right to:
If you would like to access or see a copy of your personal data, you must ask us in writing. We will endeavour to respond within a reasonable period, and in any event within one month in line with Data Protection Legislation. We will comply with our legal obligations as regards your rights as a data subject.
To help us ensure that your information is up to date, let us know if any of your personal details change using the contact details set out in section 13.
You may also use the contact details in section 13 if you wish to make a complaint relating to your privacy.
We and other members of the Ultimate Game partner network may use your information from time to time to inform you by letter, telephone, email and other electronic methods about products and services (including those of third parties) that may be of interest to you.
You may, at any time, ask us and/or other members of the Ultimate Game partner network not to send marketing information to you by following the unsubscribe instructions in communications from us, or contacting us in the way described in section 13 below.
If you wish to raise a complaint about how we are using your information, exercise any of the rights set out above, or if you have any questions or comments about privacy issues, you can contact us by:
You can also complain to the Information Commissioner’s Office, which regulates and supervises the use of personal data in the UK, on 0303 123 1113. If you are not based in the UK, you have a right to complain to the EU Data Protection Authority (“DPA”) in your jurisdiction please locate information here: https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm
We may modify or amend this privacy statement from time to time.
When we make changes to this privacy statement, we will amend the revision date at the top of this page. The modified or amended privacy statement will apply from that date. We encourage you to review this statement periodically to remain informed about how we are protecting your information.
To provide you with a more personalised and responsive service we need to remember and store information about how you use this Website. This is done using small text files called cookies. Cookies contain small amounts of information and are downloaded to your computer or other device by a server for this Website. Your web browser then sends these cookies back to this Website on each subsequent visit so that it can recognise you and remember things like your user preferences. You can find more detailed information about cookies and how they work at http://www.aboutcookies.org/.
What cookies do we use and why?
Some of the cookies we use are necessary to enable you to move around the Website and use its features such as accessing secure areas that may contain content for registered users.
We also use functional cookies to record information about the choices you have made and to allow us to tailor the site to our users; for example, to remember your language or region or that you have already completed a survey. This information is usually anonymised and is not used for any other purpose.
We or our service providers also use analytic services to help us understand how effective our content is, what interests our users have, and to improve how this Website works. In addition, we use web beacons or tracking pixels to count visitor numbers and performance cookies to track how many individual users access this Website and how often. This information is used for statistical purposes only and it is not our intention to use such information to personally identify any user. However, if you have registered and signed into this Website we may combine this information with information from our web analytic services and cookies to analyse how you use this website in more detail.
This site may, with your permission, also use targeted cookies which are cookies used to deliver advertising or marketing material relevant to your interests. They may also be used to limit the number of times you see an advertisement. They remember that you have visited a website and this information may be shared with other organizations such as advertisers.
Please contact us if you would like more detailed information on the cookies we use.
How to control cookies
By using this website, you agree that we can place cookies on your computer or device as explained above. However, you can control and manage cookies in various ways. Please bear in mind that removing or blocking cookies can impact on your user experience and parts of this Website may no longer be fully accessible.
Most browsers will allow you to see what cookies you have and delete them on an individual basis or block cookies from specific or all websites. Be aware that any preference you have set will be lost if you delete all cookies, including your preference to opt-out from cookies as this itself requires an opt-out cookie to have been set. For more information on how to modify your browser settings to block or filter cookies, see http://www.aboutcookies.org/ or http://www.cookiecentral.com/faq/.
Managing Analytics cookies
You can opt-out of having your anonymised browsing activity within websites recorded by analytics cookies. We use the following service providers and you can learn more about their privacy policies and how to opt-out of their cookies by clicking on following links:
Google analytics: http://www.google.com/analytics/learn/privacy.html
Managing Local Shared Objects or Flash Cookies
A local shared object or flash cookie is like most other browser cookies except that it can store additional types of information. These cookies cannot be controlled using the mechanisms listed above. Some parts of this Website use these types of cookies to store user preferences for media player functionality and without them some video content may not play properly. These cookies can be controlled manually by visiting the Adobe website.
External web services
We sometimes use external web services on this Website to display content within the web pages of this Website, for example to display images, show videos or run polls. As with the social buttons, we cannot prevent these sites, or external domains, from collecting information on your use of this embedded content.
We may also use tracking technologies to determine whether you have read, clicked on, or forwarded certain email communications we send to you so that we can make our communications more helpful and interesting. If you do not wish us to confirm whether you have opened, clicked on or forwarded our communications, you will need to unsubscribe, as it is not possible for us to send these emails without tracking enabled. Registered subscribers can update their communication preferences at any time by contacting us, or you can unsubscribe following the instructions in the individual email communications you receive from us.
We may modify or amend this Cookie Notice from time to time at our discretion. When we make changes to this notice, we will amend the revision date at the top of this page, and such modified or amended Cookie Notice shall be effective as to you and your information as of that revision date. We encourage you to periodically review this Cookie Notice to be informed about how we are using
© 2018 The Ultimate Game Ltd